Overtime policy (staff)
In Switzerland, overtime is defined as per two different levels. By definition, extra hours (heures supplémentaires) are working hours executed by an employee in excess of the normal working hours as stated in Webster University (and Fondation Webster) employment contract – 40 hours per week, 5 days per week, from Monday till Friday.
For part-time employees, additional hours executed up to 40 hours will be compensated in time off. For part-time employees, in case of hours executed over the normal working hours, the treatment will be equal to the one applied for full-time employees.
Please take note that each employee is eligible for an 11-hours rest time between 2 working days. This could be reduced to 8-hours once per week provided that the rest time averages 11 hours over a 2-weeks period of time. Please refer to the section on working hours for more references.
Under Swiss law, there is overtime when weekly working hours are above 45 hours (called ‘travail supplémentaire’).
By Law, one can normally not execute overtime more than 2 hours per day and 170 hours per annum in total. Overtime must be explicitly requested or authorized by the employee’s manager or by specific circumstances (as for extra hours).
Please refer to the notes below to get a summary of the definitions of extra hours
Customary Working Week at Webster Geneva: 40 hours
Extra Hours (heures supplémentaires) – weekly basis: 5 hours (41 to 45 hours per week)
Overtime (travail supplémentaire) – weekly basis: 10 hours (46 to 55 hours per week) – max. 170 hours per annum
Total (weekly basis): 55 hours max.
Scope and eligibility
Extra hours and overtime will have to be requested and approved by the employee’s manager beforehand and this when the preservation of the Institution’s interests command to do so. The employee’s direct supervisor is the only one able to sign off extra hours or overtime.
Any extra hours or overtime claimed that was not agreed and approved before with the employee’s direct manager will not be considered. The extra hours’ policy does not apply to managers.
Any extra hours or overtime performed during working days will be compensated in time off in lieu. Those hours will have to be taken in the following 14 weeks after their occurrence.
Exception for time-off in lieu compensation: overtime will be paid at 125% as soon as the employee has performed more than 60 hours of overtime per year (so as of the 61st hour of overtime).
Overtime performed during any public holidays and Sundays will be compensated in time-off in lieu and will be paid for at 150%. If the employee works less than or up to 5 hours, the overtime will be compensated 150% salary compensation and 1 hour for one hour time off in lieu. If the employee works more than 5 hours, the overtime will be compensated 150% salary compensation and one day off.
Example: One employee is asked to work on Easter Monday. If the employee performs 4 hours on that day, he/she will be compensated 4 hours of time-off and paid 4 hours at 150%. If the employee is working the whole day (8 hours), he/she will be compensated 1 day (8 hours) and paid for 8 hours at 150%.
If the employee works 10 hours, please note that he/she will be compensated the maximum time-off offered, one day off but will be paid for 10 hours at 150%.
Employees working on Sunday as part of their Job design and working more than 6 Sundays per year are not eligible for such compensation. The compensation will only be considered as time-off in lieu (one day of time off in lieu for one day worked). Also, in that case, please note that prior authorization from Federal Authorities is requested.
All extra hours and overtime - made with or without prior request or employer’s consent but in order to protect employer’s interests - must be announced to HR department before the 10th of the following month during which it has been executed by the employee so that these information can processed together with monthly salary payments.
Any hours that are not announced respecting this time frame will be excluded from any form of compensation.
Traveling on weekends or during public holidays
Should employees have to travel abroad on Saturday, Sunday or Public Holidays for business reasons, the hours dedicated for traveling are not compensated for.